Articulation Process

Steps to Initiate an Articulation Agreement

Existing agreements will be reviewed every three (3) years in conjunction with the appropriate PGCC staff (division dean or designee, department chair, academic coordinator, and the articulating institution) to determine the continuance of the agreement unless otherwise specified in the agreement. Continuance will be based on several factors, including regional accreditation, program alignment, student benefit, mutual interest, and goals between the partners. All agreements will be reviewed internally following the curriculum cycle to ensure that course and program information is current. Department chairs are responsible for reviewing the agreements and forwarding any changes to the Manager of Transfer, Articulation, and Policy.  The Transfer, Articulation, and Policy manager will collaborate with department chairs to communicate with students about the articulating institutions.

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Step 1: Initiation

Articulation Agreements can be initiated by any Teaching, Learning, and Student Success (TLSS) academic coordinator, department chair, program director, dean, or an administrator. (The Manager of Transfer, Articulation, and Policy will directly initiate all articulation agreements in collaboration with the Assistant Vice President of Curriculum for the College's top five enrolled programs for Curriculum, Programs, and Regulation.) 

Partner institutions can contact the Office of Transfer Services at articulation@symmjg.com for more information. 

Step 2: Approval

Approval must first be granted by the staff member’s immediate supervisor.  

Step 3: Notification

The department chair or program director notifies the Manager of Transfer, Articulation, and Policy via email about the proposed agreement and will determine the feasibility of the agreement with the articulating institution and ensure program alignment.

Step 4: Response

A response will be sent to the department chair or program director. 

Step 5: Determination

The Manager of Transfer, Articulation, and Policy will determine the point of contact (POC) at each institution to initiate the articulation work and will contact the appropriate PGCC department chair or program director to discuss the proposed agreement and solicit applicable information and feedback related to the agreement.

The approval process for all articulation agreements will consist of approval by the following: 

• Department Chair
  
• Dean
  
• Manager of Transfer, Articulation, and Policy
• Assistant Vice President of Curriculum
• Executive Vice President and Provost
• The Executive Vice President/Provost and the President (final signing authorities)